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UM Guidelines
Psychosocial Rehabilitation - For BlueCare Use Only

Line of Business Specific Guidelines - Behavioral Health

BCBST last reviewed Febuary 1, 2018*

Clinical Indications for Procedure

Applies to BlueCare Only.

  • Psychosocial rehabilitation program services are necessary as indicated by ALL of the following:
    • Presents with a severe and persistent mental health condition that meets diagnostic criteria as evidenced by ALL of the following:
      • Has significant difficulty to consistently and independently manage and utilize activities of daily living or obtaining community resources
      • Requires assistance related to activities of daily living domains in 1 or more of the following areas:
        • Personal finance
        • Healthcare and personal hygiene
        • Nutrition and meal preparation
        • Home maintenance
        • Employment or education
        • Childcare
        • Legal, housing, transportation and other community service needs
        • Maintaining social and/or family relationships
    • There is not an imminent or current risk of harm to self/others and/or property
    • Capable of actively engaging in the program in an ambulatory setting, or consents to participate in the program with support from the psychosocial rehabilitation program’s staff in a reasonable amount of time
    • Less intensive services would not be adequate to assist the member in reaching identified treatment goals

    Continued Stay Criteria

  • Continued stay is considered appropriate if 1 or more of the following are met:
    • Continues to meet admission criteria as evidenced by ALL of the following:
      • Member’s need for care must be determined by a licensed physician or other licensed healthcare provider practicing within the scope of his or her license
      • Documentation of the member’s participation and engagement in services
      • Documentation of at least a moderate degree of functional impairment, in a minimum of one activities of daily living domain is still present and related to the most current DSM/ICD diagnosis and is likely to improve with continued PSR interventions
      • Documented movement towards recovery-based goals as evidenced by ALL of the following:
        • Adherence with the program
        • Improvement of functional impairment
        • Continued progress is expected for the targeted skills with the specific goals being implemented
    • Progress is NOT documented due to 1 or more of the following:
      • Diagnosis has been re-evaluated and changed if appropriate
      • Medication has been re-evaluated and changed if indicated
      • PSR and the intervention approach has been re-evaluated and changed if appropriate to include new goals/targets

    Care Planning

  • Continued and evaluating appropriate care should include:
    • Individualized Service Plan:
      • Be completed within 14 calendar days of the start date of service
      • Reviewed within three (3) months of the initial development
      • Subsequent reviews/updates shall occur every six (6) months, or more frequently as clinically appropriate.
      • Plan reviews/updates need to reflect progress or status of objectives on the plan
      • A Tennessee licensed mental health professional is either on staff or available on a consultative basis to review and sign the Individualized Service Plan
      • Shall be developed, negotiated and agreed upon by the member and/or their natural support systems in face-to-face encounters
      • Shall be used to identify the intervention needs necessary to meet the member’s stated goals
      • Duration and intensity of the intervention shall promote the recovery of the member and shall be documented in the service plan
    • Documentation of the member’s service plan must be made in the member’s record and shall include, but is not limited to, the following:
      • Needs and strengths of the member that are to be addressed within the particular PSR service/program component
      • Clear indication of the service modality including the team member responsible for monitoring progress of the services delivered
      • Short-term and long-term recovery goals that are individualized, achievable, and measurable
      • Evidence-based approaches and interventions [A] used to support the  member in achieving his/her recovery goals, focusing on the following:
        • Utilization and enhancement of strengths
        • Illness management
        • Activities of daily living
        • Daily structure including supported employment and/or education-related activities
        • Family and social relationships and how they will participate in the program as clinically indicated
        • Identification of specific interventions to address barriers impeding attainment of recovery goals
        • Increased community engagement aimed at providing new and ongoing social, educational, cultural and vocational experiences to help restore or strengthen the member’s connection to his/her community
      • The individual record for each member shall contain the following information:
        • An individualized service plan and all applicable updates
        • Record of daily attendance and participation at program services
        • When appropriate, a discharge summary that describes the member’s condition at the time of discharge and signature of PSR staff  preparing the discharge summary
        • Written documentation of the member’s progress and changes which have occurred within the service plan. At a minimum, weekly summary progress notes shall be developed to include all of the following:  
          • Location of the intervention/service (e.g., community or office)
          • Date, start time, and duration of the intervention/service
          • The goal of the intervention/service, which must coincide with the current service plan goals
          • Summary of each intervention/service and the member’s progress and/or response to the intervention/service
          • Progress notes must be dated and minimally include the signature, with title or degree, of the person preparing the note
          • Referrals to community-based services and peer support services, as appropriate
          • Documentation of coordination of PSR program services with other providers
          • Service Coordination:
            Within fourteen (14) calendar days of the start date of service  the following occurs:
            Initiate contact with providers who were involved with the member’s treatment prior to admission to obtain information about the member’s condition and response to the program, with the member’s documented consent
            Agencies and programs, such as the school or court system, with which the member has been involved, are contacted, with the member’s documented consent, to coordinate services when appropriate
    • Service Coordination:
      • Within fourteen (14) calendar days of the start date of service  the following occurs:
        • Initiate contact with providers who were involved with the member’s treatment prior to admission to obtain information about the member’s condition and response to the program, with the member’s documented consent
        • Agencies and programs, such as the school or court system, with which the member has been involved, are contacted, with the member’s documented consent, to coordinate services when appropriate

    Discharge Planning and Criteria

  • A discharge plan (that includes means to access other appropriate services and crisis management) is developed by the member and/or their natural support systems in a face-to-face encounters when 1 or more of the following are met:
    • Short- and long-term goals have been achieved
    • Changed geographic area served by the psychosocial rehabilitation program
    • Services are no long desired by the member
    • Lack of progress or lack of benefit from PSR program services

    Exclusion Criteria

  • Psychosocial rehabilitation is no longer appropriate as indicated by 1 or more of the following:

    • Individual no longer meets medical necessity
    • When the member refuses service

    Alternatives to Procedure

  • Psychotherapy
  • Pharmacotherapy
  • Program of Assertive Community Treatment (PACT)
  • Peer Support Services
  • Supported Housing Supported Employment
  • Peer/Family Support
  • Continuous Treatment Team (CTT)

    Evidence Summary

    Background

    Psychosocial Rehabilitation (PSR) is a community-based program that promotes recovery, community integration, and improved quality of life for members who have been diagnosed with a behavioral health condition that significantly impairs their ability to lead meaningful lives. The goal of Psychosocial Rehabilitation is to restore the fullest possible integration of the member as an active and productive member in their family and/or community, with the least amount of professional intervention. Psychosocial Rehabilitation program services support members in developing emotional, social, intellectual, and independent living skills necessary to live learn and work as active, healthy and productive members in their communities through interventions developed by behavioral health professionals or certified peer recovery specialists in partnership with the member.  Psychosocial Rehabilitation interventions are face-to-face, collaborative, and person-centered and may be provided individually or in a group setting.

    Psychosocial Rehabilitation program services involve actively engaging the member in services, which includes individualized service plan goals aimed at achievable and measurable outcomes in the areas of education, vocation, recreation and social support, as well as developing structure and skills training related to activities of daily living. Psychosocial Rehabilitation interventions focus on the member’s strengths, needs, abilities, and preferences rather than treatment for symptoms of mental illness. Psychosocial Rehabilitation must meet medical necessity based on criteria cited in the TennCare Rules and may be provided in conjunction with routine behavioral health outpatient services.

    At a minimum, the provider and the member collaborate to formally review the service plan as clinically appropriate. These reviews should include, but are not limited to, a well-documented clinical rational for continuation of services, updated goals and progress made in the program, and demonstration of members engagement in the program.  However, revisions to the service plan should be made at any time whenever there are significant changes in the member’s condition, diagnosis, preferences, and/or needs.

    Psychosocial Rehabilitation program services vary in intensity, frequency, and duration in order to assist the member in maximizing their functional capabilities.  As the member is transitioning from services, the Provider will maintain contact with the member until the member has accessed other appropriate services.

    Criteria

    Psychosocial Rehabilitation program services must meet medical necessity based on criteria cited in the TennCare Rules 1200-13-16-.05, including the recommendation from a licensed physician who is treating the member or other licensed healthcare provider practicing within the scope of his or her license who is treating the member or is part of the treatment team.   Psychosocial Rehabilitation Services are for diagnosis or treatment of the particular medical condition in accordance with TennCare Rules 1200-13-16-.01.

    The member care is determined by a licensed physician who is treating the member or other licensed healthcare provider practicing within the scope of his or her license who is treating the member or is part of the treatment team.

    References

    1. Psychosocial rehabilitation and severe mental disorders: a public health approach, Barbato, Angelo, 2006 Oct; 5(3): 162-163.  Retrieved  12/6/17 from  https://www.ncbi.nlm.nih.gov/pmc/articles/PMC1636121/
    2. Psychosocial rehabilitation: Approach of choice for those with serious mental illness.  Retrieved 12/6/17 from https://www.rehab.research.va.gov/jour/07/44/6/pdf/pagevii.pdf.
    3. Psychosocial Treatments.  Retrieved 12/6/17 from https://www.nami.org/Learn-More/Treatment/Psychosocial-Treatments

    Footnotes

    [A] Materials supporting evidence-based approaches and interventions shall be made available upon the MCO’s request.